Privacy and COPYRIGHT Notice

PRIVACY NOTICE

Church Army is committed to protecting your privacy. We aim to ensure that all information you give to us is held securely and is only used in a manner that you have consented to or would expect. Everything we do is underpinned by our values, one of which is that we are accountable to God and others. We strive to maintain the highest professional standards.

This privacy notice applies to Church Army (Wilson Carlile Centre, 50 Cavendish Street, Sheffield, S3 7RZ) – the data controller with regards to the personal data you have disclosed to us. A data controller is the person or organisation who determines the purpose for which, and the way, any personal data is processed. The data controller is responsible for establishing practices and policies in line with the Regulations.

This notice explains how we collect, store, and use your personal data. The websites referred to in this notice are www.churcharmy.org, www.waterwayschaplaincy.org, www.maryleboneproject.org.uk, www.faithempowered.org.uk, www.envoy.website and www.mycn.org.uk.

The information in this notice is provided in accordance with the Data Protection Act 2018, the UK GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.

Use of cookies by Church Army

You can read about how we use cookies on our cookies page.

What information do we collect from you?

We collect data from you when you interact with Church Army online, face-to-face, by post, over the phone or via SMS. Some of this information is personal data which can be used to identify you. Examples of personal data include your name, address, date of birth, telephone number, email address and sometimes bank details if you are making a donation. For access to some content, you may be asked to register using your name and a password. We will only use data which is relevant to the purpose for which you have given it.

What information do we collect from third parties?

We may amalgamate data given with publicly held data which may help us reduce the likelihood of post not being delivered or being sent which would not be appropriate to you, and to personalise our interactions with you.

For those holding office in a church, diocese, business or trust we may use publicly available data, e.g. via websites or the host diocese, to ensure our records are accurate and reflect our public ambitions to make a difference. This means we can personalise our communications with you better.

As a fundraising organisation, we undertake in-house fundraising research and from time to time engage specialist agencies to gather information about you from publicly available sources, for example, Companies House, The Electoral Register, company websites, ‘rich lists’, social networks such as LinkedIn, political and property registers and news archives.

We may also carry out wealth screening to fast-track the fundraising research using our trusted third-party partners. You will always have the right to opt out of this processing. We may also carry out research using publicly available information to identify individuals who may have an affinity to our cause but with whom we are not already in touch. This may include people connected to our current major supporters, trustees, or volunteers. We also use publicly available sources to carry out due diligence on donors in line with Church Army’s Gift Acceptance Policy and to meet money laundering regulations.

This research helps us understand you better, so we can tailor our fundraising and volunteering conversations to provide you with a suitable donor experience. We conduct this on the basis of legitimate interest.

If you would prefer us not to use your data in this way, please email us at supportercare@churcharmy.org or call us on 0300 131 9200.

Using your personal data for marketing and fundraising

If you want to be updated about our work, we use personal data for marketing purposes. This ensures you receive the information resources/services you may have requested. Examples of such communications are our supporter magazine, Prayer Diary, newsletters, and other paper-based and electronic communications.

We may ask you to financially support our work by sending you fundraising appeals or to join in other fundraising activities. We may also use your data to process any donations you have given, and any Gift Aid associated with that donation.

We may use your data to better segment and target our Direct Marketing and Fundraising, e.g. we may use your date of birth for age/date appropriate communications and fundraising.

How will we contact you?

If you have opted-in to specific communications channels we will honour your most recent request. In all cases we will only ever use email and SMS text for marketing or fundraising purposes when you have given specific opt-in consent. We will use legitimate interest as the basis for post and phone communications.

We believe this approach will ensure that you receive the information you wish to receive, particularly regarding how your donations are spent.

Should you wish, you can specify a time limit for your consent to remain valid for, after which time we will not be able to contact you unless you give further consent. As a default position we will consider consent to remain valid while you are financially supporting us or receiving our regular communications and have not objected to doing so.

You can give or withdraw consent to Direct Marketing and fundraising, or change your contact channel preferences, at any time by writing to us at the address above, emailing supportercare@churcharmy.org or you can call us on 0300 123 2113. Please let us know if you change your contact details or if you believe any information we hold is incorrect.

Storing and sharing your data

Church Army stores your data on a secure cloud-based database hosted by a company called Blackbaud based in Charleston, South Carolina, USA. However, Blackbaud store your data in Amsterdam, within the European Economic Area (EEA). If, for operational purposes, we are required to move your data outside of the EEA, we will ensure that adequate levels of data protection are in place.

We also use a secure cloud-based database hosted by Microsoft Dynamics 365. Microsoft stores all of our data in the UK or within the EEA.

Your data will not be processed outside of Church Army and will not be disclosed to any parties outside of Church Army, except to trusted partners and affiliates with whom we work, or work for us, to fulfil orders, e.g. sending our supporter magazine and fundraising appeals, sending electronic mail, or to process donations and Gift Aid, e.g. our bank and HMRC.

We also sometimes share information with trusted partners for fundraising and marketing Purposes. This includes other organisations who act as fundraisers for Church Army.

As part of our responsibilities to ensure that data we hold is accurate and up to date, we may occasionally undertake a process of cleansing data, and we will employ a specialist third party to carry out that process.

We only enter into relationships with third parties who have appropriate data protection policies and procedures in place. All data held by third parties is destroyed when it is no longer needed. We monitor the activities of these organisations to make sure they are meeting the standards of care that we would expect.

We will not disclose your data to any other third parties unless we have your explicit consent to do so. At no time, will your data be passed to a third party for marketing purposes.

We will not rent or sell your information to any organisation for use by them in any way, including Marketing.

How long do we keep your personal data?

Your personal data will be held on our database during the period of our active relationship. Once we no longer require your data it may remain on our database but will be marked inactive and no further steps will be taken to process it. There may be statutory reasons beyond our control for storing data including HMRC regulations regarding Gift Aid. We will not keep your personal data for any longer than is necessary. Once it is no longer required, we will take all reasonable steps to destroy it or erase it from our systems.

Your Rights

In relation to us processing your personal data you have the following rights, which can be exercised at any time:

To withdraw your consent for us to process your data.
To be forgotten – to request your data is no longer processed or quarantined.
Subject access requests – a right to request a copy of the data we hold about you.
To object to your data being used by us for the purposes of direct marketing.

What else you should know about privacy online

Remember to close your browser when you have finished your session. This will help ensure others cannot access your personal information and correspondence if you share a computer with someone else or are using a computer in a public place like a library or internet café. You, as an individual, are responsible for the security of, and access to, your own computer.

Please be aware that whenever you voluntarily disclose personal information over the internet that this information can be collected and used by others. In short, if you post personal information in publicly accessible online forums, you may receive unsolicited messages from other parties in return. Ultimately, you are solely responsible for maintaining the secrecy of your usernames and passwords and any account information. Please be careful and responsible whenever you are using the internet.

Our pages may contain links to other websites, and you should be aware that we are not responsible for the privacy practices on other websites.

Your Questions

Contact us via email hello@churcharmy.org

A copy of Church Army’s Data Protection Policy can be found here or is available upon request. If you wish to receive further information regarding Church Army’s Data Protection Policy please contact David Duckitt at Church Army, Wilson Carlile Centre, 50 Cavendish Street, Sheffield, S3 7RZ, 0300 123 2113 or david.duckitt@churcharmy.org.

Any issues, questions or concerns you may have in relation to the way Church Army process your data please do not hesitate to contact David Duckitt.

If at any time you have any concerns about the way your data has been processed by Church Army and those concerns cannot be resolved by Church Army directly you have the right to take those concerns externally and raise them with the regulator, the Information Commissioner www.ico.org.uk.

Changes to this Notice

This privacy notice was last updated on 15^th November 2024.

Copyright

Material on the site may be reproduced free of charge in any format or medium for research, private study, personal and church/mission non-commercial use. This is subject to the material being reproduced accurately and not used in a misleading context. Church Army should be acknowledged in all cases.

You can download and print out hard copies of any part of the content on Church Army’s website for personal and church/mission use. Otherwise, no part of this website may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording or otherwise without the prior written permission of Church Army.

The permission to reproduce Church Army material does not extend to any material on this site which is identified as being the copyright of a third party. Authorisation to reproduce such material must be obtained from the copyright holders concerned.

Requests for use of Church Army copyrighted material should be emailed to comms@churcharmy.org

Intellectual property

The names, images, pictures, and logos identifying Church Army, are proprietary marks of Church Army. Copying our logos and/or any other third-party logos accessed via this website is not permitted without prior approval from the relevant copyright owner.

Permission to use our logo should be directed to comms@churcharmy.org – tell us how and why you wish to use our logo. Please include your contact details, name, address, telephone number, fax number and email.

15^th November 2024.